YearMap Academic Calendar Made Simple
Completely free for UK schools

Your school year,
planned in minutes.

YearMap is a free academic calendar tool for UK schools. Set your term dates and INSET days, and bank holidays are added automatically while pupil days are calculated for you, then export to PDF or ICS in seconds.

Explore YearMap for creating a complete UK school calendar: build your school calendar, plan your academic year, and check your pupil days in one place.

100%
Free for schools
<5min
Setup time
0
Software to install
The same chaos, every year
🌐Term dates in one place 📄INSET days in another 📅Bank holidays double-checked 🔢Pupil day counts done manually
⚡

Then one thing changes…
and everything has to be reworked.

It's repetitive and time-consuming. And yet, most schools just push through it every year. With YearMap, everything is in one place, so next time you can simply update it and export again in minutes.

100%
Free for every
UK school
0
Software to install
or accounts to create
<5min
To build your
full academic year
3
Terms, INSET days &
holidays all in one view

It shouldn't be this complicated

The old way is costing
you time you don't have.

  • 📊
    Spreadsheets that break

    Every formula that snaps, every shared drive conflict, every "which version is this?" moment costs precious admin time.

  • 📋
    Copy-paste errors

    Manually entering dates across documents means one typo can cascade into wrong calendars shared with parents and governors.

  • 🔄
    Starting from scratch every year

    Without a structured tool, schools repeat the same setup work every year, right when staff bandwidth is at its lowest.

  • 🧮
    Counting pupil days manually

    Checking you've hit your statutory 190 days shouldn't involve a calculator and three windows open at once.

There's a better way.

Every hour spent wrestling a school calendar is an hour not spent on the things that actually matter. YearMap handles the structure so you can focus on your school.

Why YearMap

Purpose-built for the way
UK schools actually work.

Designed for school admin

Your whole year,
structured from day one.

There isn't a dedicated tool for generating a graphical UK school year calendar. Until now. Headteachers and business managers have always made do with spreadsheets or generic calendar apps, then manually exported, reformatted, and distributed the result. YearMap closes that gap entirely: build once, then share as a PDF or import directly into your school website CMS as an ICS feed.

Free UK term structures built in No account needed
September
M
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T
F
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October
M
T
W
T
F
S
S
2
3
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5
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9
10
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November
M
T
W
T
F
S
S
1
2
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One calendar, shared everywhere

From finished plan to
everyone's devices.

Export a print-ready PDF for the noticeboard, website and letters home, or generate an ICS file so parents and staff can subscribe directly in Google Calendar or Outlook and import directly into your school website CMS.

Free PDF & ICS export Live calendar subscriptions

By the numbers

Built carefully.
Used with confidence.

2
export formats: PDF and ICS
3
term UK structure, built in from the start
0
software to install or accounts to create

We're educators and developers who got tired of watching schools waste time on calendar admin. YearMap is our answer: free to use, with no upsell, no premium tier, and no catch.

What YearMap does

Everything your school
calendar needs.

Eight features that cover the full lifecycle, from building your year plan to getting it in front of the right people.

📅

Full academic calendar in one place

Autumn, spring and summer terms laid out clearly, with half-terms, INSET days, and closures all living in a single structured view.

✏️

Add dates effortlessly

Click a day, pick a type, done. No formulas, no formatting, no fighting with merged cells. It takes seconds per entry.

🧮

Automatic pupil day counting

YearMap tracks your statutory 190 days as you build, so you always know exactly where you stand. No manual arithmetic needed.

📤

Export & share in seconds

Generate a print-ready PDF for noticeboards and letters home, or an ICS file so staff and parents can subscribe directly in their calendar app.

🏦

UK bank holidays built in

England & Wales bank holidays are pre-loaded, so you never have to look them up or enter them by hand.

🌐

Runs entirely in your browser

No installation, no IT department required, no waiting for a procurement approval. If you can open a website, you can use YearMap.

🔒

Secure & private

Sign in via your existing Google Workspace or Microsoft 365 account. Your credentials never touch our servers, and we only store the minimum needed to run your calendar.

👥

Team collaboration

Invite colleagues to view or edit a calendar. Particularly useful for multi-academy trusts wanting a consistent approach across sites.

How it works

Sign in, build, share.
Under five minutes.

No manual to read, no training session to book. A short guided wizard walks you through each step: just answer the prompts and your calendar builds itself.

1

Sign in securely

Use your school's Google Workspace or Microsoft 365 account. No separate password, no new account to create.

2

Build your calendar

A simple step-by-step wizard guides you through term dates, INSET days, bank holidays, and categories, all in one place.

3

Share & export

Your calendar is ready to export as PDF or ICS and share with staff, governors, and parents in seconds.

About YearMap

Built for UK schools,
by people who get it.

🔒

Privacy & Security

Secure by design.
Not just by policy.

We know schools think carefully about which tools they allow staff to use. Here's an honest, plain-English explanation of how YearMap handles your data and why we believe the way we've built it speaks for itself.

🛡️

We never see your
password. Ever.

YearMap uses Single Sign-On (SSO) via your existing Google or Microsoft school account. This means you sign in using the same trusted credentials your school already manages. We have absolutely no involvement in storing, handling, or even receiving your password at any point.

Authentication is handled entirely by Google and Microsoft's own secure systems. It's the same technology used by thousands of enterprise organisations globally, and it means one less password to manage.

Password-free sign-in via Google & Microsoft SSO
📦

We only store what we need

YearMap holds the minimum data required to run the service: your school name, your email address, your calendar events, and your configuration settings. Nothing more. We don't collect personal pupil data, staff details, or anything beyond what's needed for the calendar to work.

🚫

No passwords. No unnecessary data.

We don't store passwords because we never receive them. We don't store data we don't need, because collecting it would create risk without reason. Data minimisation isn't a checkbox for us. It's how the system was designed from the ground up.

🏫

Your school account, your control

Because sign-in uses your school's existing Google or Microsoft account, your IT administrator already has full visibility and control. You can revoke YearMap's access at any time directly through your school's account settings, with no need to contact us.

"

Your school year should be planned,
not pieced together.

Give your admin team a tool that actually matches how schools work, and reclaim the time spent fighting software that was never built for education.

Completely free for UK schools, with no strings attached