YearMap is a free school calendar generator designed for UK schools. Create academic calendars with term dates, INSET days, bank holidays and pupil days. Export to PDF or ICS and share with staff instantly.
What it does
Everything you need to plan, publish and share your school year.
YearMap helps schools build complete academic calendars quickly and without fuss. Start by setting the academic year and defining term dates for autumn, spring and summer, then layer in INSET days, school closures and any other events your school needs to communicate.
Bank holidays are applied automatically so you never have to check the government calendar separately. As you add term dates and non-pupil days, YearMap calculates the total pupil day count in real time, making compliance checks straightforward.
Once your calendar is ready, export it to a printable PDF for notice boards, staff handbooks and parent communications, or generate an ICS file that can be imported directly into Outlook, Google Calendar or your school website CMS. Calendars can also be shared internally with colleagues using either view-only or editable access.
Features
A complete academic calendar toolkit built around how UK schools actually work.
Create full school calendars for the academic year with clear structure and term-based planning.
Set term dates, holidays, closures and INSET days in a simple guided workflow.
England and Wales bank holidays are pre-loaded and inserted automatically, so no manual lookups are needed.
Track pupil days based on term dates, holidays and non-pupil-day events automatically, in real time.
Generate a printable, professionally formatted PDF of the school calendar for sharing and display.
Export calendars to Outlook, Google Calendar and other systems using the standard ICS format.
Share calendars with colleagues using view-only or editable access rights, controlled within your domain.
Designed around the way UK schools organise academic years, terms and school events.
How it works
From setup to sharing in five straightforward steps.
Who it's for
YearMap is designed for schools and education teams that need a reliable way to create, manage and distribute academic calendars. Whether you run a single primary school or a multi-academy trust, the tool scales to how you work.
Export formats
Two flexible formats for printing, publishing and syncing your academic calendar.
Generate a printable, professionally formatted PDF of your school calendar. Use it in staff handbooks, share it with parents, display it on a notice board or attach it to emails. The PDF includes your school name, term summary, colour-coded category key and total pupil day count.
Portrait and landscape orientations supportedExport your academic calendar as a standard ICS file and import it into Microsoft Outlook, Google Calendar, Apple Calendar or your school website CMS. Each term date, INSET day and bank holiday becomes a calendar event, keeping everyone in sync without manual data entry.
Compatible with Outlook, Google Calendar and Apple CalendarNeed help?
Our documentation covers every feature in detail, and our support team is on hand if you get stuck.
FAQ
Common questions about the YearMap school calendar generator.
Build a professional academic calendar with term dates, holidays, pupil days, PDF export, ICS export and staff sharing. Free for UK educational institutions.
