YearMap is a free academic calendar generator built for schools and education teams. Plan full academic years, structure term dates, manage INSET days and holidays, and generate a complete calendar ready to export or share with staff.
What YearMap Does
Everything schools need to structure, manage and distribute an academic calendar.
YearMap gives schools a clear, structured way to plan the entire academic year from a single tool. Define your academic year boundaries, map out each term, and layer in all the events that shape the school calendar, from INSET days and half-term breaks to bank holidays and closure periods.
As your academic calendar takes shape, YearMap tracks the total number of pupil days in real time. That means you can confirm statutory requirements are met without counting manually or cross-referencing spreadsheets. Relevant bank holidays are applied automatically, keeping the calendar accurate without extra effort.
When your academic calendar is complete, publish it as a formatted PDF for staff communications and notice boards, or export it as an ICS file that staff can subscribe to in their own calendar applications. You can also grant colleagues access to view or collaborate on the calendar directly within YearMap.
Features
A purpose-built academic year planner designed around the realities of school life.
Define the full academic year timeline and structure it around your school's calendar needs.
Set precise start and end dates for autumn, spring and summer terms to build a solid academic framework.
Record INSET days, holiday periods, bank holidays and other closures in a single organised view.
The academic year planner calculates pupil day totals automatically as you add and adjust dates.
Produce a formatted, print-ready PDF of your academic calendar for distribution and display.
Distribute the academic calendar as an ICS file for import into staff calendar applications.
Grant staff access to view or update the academic calendar with simple permission controls.
Assign events to colour-coded categories so the academic calendar is clear and easy to read at a glance.
How it works
From blank canvas to a complete, shareable academic year planner in five straightforward steps.
Who uses YearMap
YearMap suits any educational setting that needs a dependable academic year planner — from individual schools to large trust networks where consistent calendars across multiple sites matter.
Exports
Two output formats designed to fit how schools actually communicate and collaborate.
Download a polished, print-ready PDF of your academic calendar. The document includes your school name, a monthly calendar grid, a full term summary, a colour-coded event key and a running pupil day total, suitable for staff handbooks, governor reports and website publication.
Portrait and landscape orientations supportedGenerate a standard ICS calendar file from your academic year planner and distribute it to staff for import into Microsoft Outlook, Google Calendar or Apple Calendar. Every term date, INSET day and holiday becomes a synced all-day event, reducing the need for manual diary updates.
Compatible with Outlook, Google Calendar & Apple CalendarGet Started
Full documentation is available covering every part of the academic calendar builder, and our support team can assist with any questions along the way.
FAQ
Common questions about YearMap's academic calendar generator.
Build a complete academic year planner with structured term dates, INSET days, pupil day tracking, PDF export, ICS export and staff access controls. No spreadsheets. No setup. No cost.
